Important Information and Tips for Clubs
Below is a wide variety of resources and tips to help with all aspects of running a club, including programming events, budgeting, leadership, using orgsync, and receiving funding. All these files can also be accessed by clicking "Files" on your club Orgsync page as well as by scrolling down. While the AS Club Coordinator is always happy to answer any questions, a quick look through this list might save you a trip to the AS Club Hub!
AS Club Constitution Template
All clubs are required to have a club constitutuion uploaded on the club orgsync page. Here you can find a template to help you create your own constitution and brainstorm what your constitution should have.
Showing a Movie
So You Want to Show a Movie-Navigating Copyright Issues
So you want to show a movie? Click here for tips about showing a movie and copyright policies you need to know before you get started!
Publicity and T-Shirts
Want to order shirts for your Associated Students club or office? All t-shirt orders must be made through the AS Publicity Center and these tips will take you step by step through the process.
Finance and Budgeting
AS Event Planning Budget Template
This is a simple tool to help keep track of expenses and revenue when planning your event.
AS Budget Authority Guide Handbook
If you have any questions about finances, budgeting, or using your club account, check out our AS Budget Authority Guide Handbook.The following are required fiscal procedures for all AS organizations. The Budget Authority is responsible for knowing all Budget Authority guidelines and ensuring that all transactions and club members follow AS policies and procedures that are set forth in this guide, by the AS Business Office, the AS Board of Directors, Western Washington University, and the State of Washington when entering into any contract or transaction on behalf of the club.
If you are filling out a petty cash form for a purchase of 25 dollars and below, you can print it out here and save a trip to the AS Business Office! Simply fill it out and bring it to Viking Union 538!
Policies
If you are purchasing food, beverages, and related production costs with Associated Students funds in relation to events and activities, check out our AS Hospitality tips!
Orgsync Tips
Orgsync is our new club management software! Find our more information here
If you are new to Orgsync or to the club system in general, check out our file to get started and learn how to use all the resources that Orgsync has to offer!
How to Renew Your Club for Next Year
All clubs need to renew every year to be a recognized club for the following year and notify the AS Club Activities Office of new officers and contact information. The above file shows step by step how to renew your club.
Orgsync's Co-Cirrucular Transcript
OrgSync has developed a process that serves the needs of both students and campus administrators. Students are able to effectively manage their own personal involvement on campus, refl ect on their experiences, and create co-curricular records to
showcase their involvement. Click on the form above to find out more.
Event Planning
General AS Event Planning Checklist 2011
From start to finish, this file covers all aspects of a successful event and helps keep you on track to get everything finished on time.
The key to any successful event is great organization! The below files will help guide you towards a great event. To get started, check out this file above on successful program planning to help you develop the goals of your program, create a solid plan, coordinate your event, and conduct post evaulation.
Complete an initial draft of this form to be shared with your advisor or the Student Activities Advisor (Casey.Hayden@wwu.edu) if your event has significant risk factors of any type: physical, financial, facilities, emotional, or reputational. An advisor will meet with you to discuss ways to mitigate those risks and create a finalized version of this form.
If you are co-sponsoring an event with another club or organization, check out the file here! The purpose of this agreement is to serve as a framework for the development of an effective working relationship between Associated Students organizations and other campus organizations. This form does not constitute a contractual agreement, but serves to formalize the responsibilities of those parties entering into a co-sponsorship relationship
After your event is over, make sure you use one of our event evaluation forms to reflect on what went well and what can be improved upon so that the next event is even better!
Leadership Tips
Running a club is not just about following policy and procedure. These files have great tips and suggestions about how to be a positive club leader, accomplish your goals, and make your events, meetings, and club in general a success!
